Governance list: Storage time for information typesMay 7th, 2013 | Posted by in Governance | metadata
Not a generic SharePoint post today, but a Governance thing I saw at a client and made me say “why didn’t I think of that before ? “.
Every piece of information used in an organisation has some kind of storage time: contracts, proposals, meeting minutes,…
You don’t want to keep these lingering around forever, polluting your search and views.
SharePoint Content Types lets you add a information policy with an expiration date. When that date is reached, the system has to do something.
Most of the time, it is the legal department that needs to set such dates. And what about documents or other information that are not kept in Content types?
A client of mine had a list (kept in SharePoint, but could be any system really) that stated a lot of information types and their storage time. That list was kept in their “Governance site”, that contained all their information about the governance of the information systems.
So, if you have a Governance site, which I sincerely suggest you have or create, add a simple list with 2 fields: “type of information” and “storage time”.
Your users will thank you.