Office 365 Distilled EP 32: Stream baseline governance and a lockdown whisky

Did you like our new intro and outro ? We love it!! A brilliant way to start our new “stream” of information!

Are you #WFH at the moment? We got a brilliant lockdown question from Dylan Hayes: What whisky would we have snapped before the lockdown got into place?

What would we get, together with our toilet rolls, hand sanitizer and baby milk? One of them should be warm and peaty.. The other one should be fresh and fruity. The Ledaig 10yo is the smoky lockdown choice for Marijn, Steve goes with the Writers Tears, which is light and bright.

Baseline governance for Stream

Steve has a project to roll out Stream, with an important business reason: “Well, we are paying for it, so why not?”
Video is getting more and more important.

Stream is not just a video streaming service.

Stream has seen a number of improvements over the years, but there were a lot of items released a few days ago! Background noise suppression, recording on your mobile and uploading them (Instagram, TikTok style)

There is no uservoice for it neither, they are using this channel to post new ideas.

Stream as a service

Management and administration: it is not exactly complex, but it is varies. Who can upload a video? Who can manage a channel? Who can spotlight a video ?

Admin for content on video

Do you have someone in the company that is guarding the content of the companies videos ? Leave it all open? What videos would go into Stream?

The companies new year party video? Marijn did a POC around sewer pipe videos that were recorded in 4k and are only watched 2x in their lifetime. Those would probably not be a good fit for Stream, where the storage is very limited.

Walktrough videos for new software? The CEO’s yearly message? Shareholders meeting? Yes!!

What about a 1 minute video at the end of a management meeting, with a manager on camera saying “we decided this and that, we are gonna focus on x and y now” to post to everyone.

Does your organisation allow you to build your own “YouTube studio”? Investing in quality AV gear ?

How do you allow people in your organisation to watch your content? Maybe in these lockdown times, everyone has a headphone by now. But is all about delivering value to your end users. So is video ideal for your audience?

Baseline governance items

How would we build a service for the company:

  • Divisional groups: everyone in the division can upload videos
  • Commercial communication: upload video that everyone can see
  • Public channel: everyone can upload it, but it will only stay there until it is not played for 14 days
  • Projects / teams: everyone in the team can send a video in, to the team

GDPR – PII

Do people have the right to have their face be blurred if they want to ?

The tricky stuff: Storage and external users

Storage in Stream is a tricky one. You get a limited amount of space, you can always buy more ofcourse. But how do you divide this storage between your users? How can you make sure it is not just one group that grabs all the storage with their videos ?

The wow factor is when you have clear sound, it will be transcribed and found in search. It doesn’t work well with other languages other then english for now.

External users is tricky: they don’t have access to the video. So when you record a meeting in Teams and has external users in it, you need to download the video and upload it in SharePoint.

Whisky: Ardbeg 10 yo

When in lockdown, you go with what you have. Because we both record it from our homes, we don’t have to drive. That also means we need a bottle that we both have. Bring in the Ardbeg 10.. A brilliant whisky that is in both our collections.

Ardbeg 10 Year Old Whisky - Master of Malt
Ardbeg 10

Tasting notes has some crispy bacon smokiness, it tastes exactly how it looks. Peppery, sizzling. A glorious whisky: An Islay malt, with an neverending finish.

About: Marijn

Marijn Somers (MVP) has over 12 years experience in the SharePoint world, starting out with SP2007. Over the years the focus has grown to Office 365, with a focus on collaboration and document management. He is a business consultant at Balestra and Principal Content Provider for "Mijn 365 Coach" that offers dutch employee video training. His main work tracks are around user adoption, training and coaching and governance. He is also not afraid to dig deeper in the technicalities with PowerShell, adaptive cards or custom formatting in lists and libraries. You can listen to him on the biweekly "Office 365 Distilled" podcast.

%d bloggers like this: