Office 365 Distilled EP 28: The chicken and the egg story: Outlook vs ToDo

In this episode we try to unravel the famous chicken and egg question for rolling out Office 365: Do you start with the big applications, like Exchange, OneDrive or SharePoint? Or do you go for smaller apps like ToDo, Sway or Forms?

We also discover we actually have fans! Sorry to the people who left a raving review on iTunes… we just don’t ever check it because we are not running on iPhones. Marijn turns out to be a millenial according to one of the reviews.. We might use that in the future! Keep your ears peeled!

We are spreading the love new podcasts to Anna Chu and the grey hat beard!

Rolling out Teams is more complex

If you do governance for Office 365 groups , you need additional governance for Teams. Teams allows you to do so much more. The question is ofcourse if you are coming from a business standpoint or a technical standpoint to start of from.

When you are talking about governance and user adoption we always talk about Teams or SharePoint.

But what about Todo? Search ? Sway? Forms? How do we roll these out?

How do you choose what smaller apps you roll out first?

You do the first thing on your priority list. That priority list is defined by the customer. But do you trust the customer to make these decisions by themselves? Or will they just say that “it depends” ?

Does it matter?

Do you just make it available? Maybe it is made available by Microsoft by default? Do you turn it off so you can roll it out properly, with the right communications and timing?

Why wouldn’t you give your organisation access to apps like ToDo or Forms? These are so easy to communicate, roll out and govern. They add so much value for your people.

How long does it take to roll out an app like Sway or ToDo? The timing is much shorter on these and the return might be huge! This might give your organisation a toe in the water to test out the cloudy waters of Office 365.

Be aware that when you roll these out, a new app every 2 weeks, that your organisation might get “change fatigue”.

Why do we choose the big 3 to roll out first?

Because the big 3 (Exchange, OneDrive and SharePoint), these lay the foundation, the baseline for so much more: identity, security, groups, migrations, … 

There is a bigger pilot to do first, with more training and communications and decisions. You need map out structures, decisions and so on. What will be true for my sales team, will not work for my accountants.

How do you roll these out? That is where our baseline governance comes in.

What would happen if you would start with smaller apps? ToDo? Forms?

ToDo only has half the functionality when you don’t have the “flagged emails” functionality or the link with Planner.

Whisky: Tobermory 10 years old

We had a little tasting bottle to test out this whisky from the Isle of Mull. We tasted the Ledaig last episode, which we looooooved so much that we both got us a bottle!

The Tobermory has an oily look with hints of typical island: salty beach, some red fruit and sherry. There is some fruity syrup and lime in the nose as well.

Tobermory 10-year-old - Ratings and reviews - Whiskybase
Tobermory 10 year

The tastebuds gets a big attack when you sip it. A lot of smoke, typically scottish flavours. Lots of salt, with a light finish. Some notes of almond.

About: Marijn

Marijn Somers (MVP) has over 14 years experience in the SharePoint world, starting out with SP2007. Over the years the focus has grown to Office 365, with a focus on collaboration and document management. He is a business consultant at Balestra and Principal Content Provider for "Mijn 365 Coach" that offers dutch employee video training. His main work tracks are around user adoption, training and coaching and governance. He is also not afraid to dig deeper in the technicalities with PowerShell, adaptive cards or custom formatting in lists and libraries. You can listen to him on the biweekly "Office 365 Distilled" podcast.

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