Office 365 Distilled EP 20: Applying Baseline Governance to all the O365 Apps pt.2

Marijn and Steve look forward to Ignite 2019, and discuss how they are going to celebrate the first anniversary of the podcast. After that, the manbun discussion and the live podcast at SPSBE they get back to the baseline governance journey, as they did in part 1 you can listen to here.

Sway

As we concluded last episode, why would we ever use Sway? At least we found a good description to what it is: Scrolling telling. It does allow you to drop a bunch of text in and it will give you some creativity ideas for publishing.

On the other hand, PowerPoint has the “Design Ideas” which does the same thing.

Stream

This is the video source for your SharePoint pages. On the other hand it is the storage for your recorded meetings, broadcasts, vlogging. But, it is expensive space that is not included with your other Office 365 storage.

  • Capacity / cost
  • Configuration groups and channels

Search

It is on when you use Bing search. What you need to do is to communicate this clearly if you are rolling this out.

Let it grow, do the monitoring.

Forms

No brainer, huge return. Roll it out in the beginning. There are almost no governance settings, just set it up.

Office client apps

How can you not roll this out?

Do you do web apps? Or the client apps?  This comes down to licenses.

What about updates? Do you want the montly or semi-yearly update?

Make sure that you have testers. Macro’s and specific details that are used in organisations have bitten me in my ass multiple times.

MyAnalytics

Just let it go. Turn it on, turn it off. Your choice.

Power Platform

There is no real way to turn it off.

Steve’s baseline is turn off all connectors except SharePoint and Exchange. Expand from there.

SharePoint

So many decisions to take on this one. Does it even belong in the baseline list?

External access – yes or no ?
Who can create sites?
What are site owner responsibilities ?
Content Types?
Retention labels ?

Teams

Voice? PBX connection ?
Teamify for our groups?
What connectors do I allow ?

This slide from Mark Kashman and Melissa Hubbard gives you 6 questions to ask when you roll out Teams:

6 important governance questions for Teams

Whisky: Kilbeggan rye

From copper stills to iron wills. Steve has been waiting for this one for over 6 months, and it finally arrived!

Lots of burnt sugar, creamy vanilla on the back of your tongue.

Image result for irish rye

About: Marijn

Marijn Somers (MVP) has over 12 years experience in the SharePoint world, starting out with SP2007. Over the years the focus has grown to Office 365, with a focus on collaboration and document management. He is a business consultant at Balestra and Principal Content Provider for "Mijn 365 Coach" that offers dutch employee video training. His main work tracks are around user adoption, training and coaching and governance. He is also not afraid to dig deeper in the technicalities with PowerShell, adaptive cards or custom formatting in lists and libraries. You can listen to him on the biweekly "Office 365 Distilled" podcast.

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