One of the key components of online collaboration is the ability to put email attachments to a shared drive with versioning enabled. In Microsofts view, you put this file into a SharePoint document library and just send the link to this file to the people you want to reach.
This has 3 major advantages:
- Your inbox will not be growing with the heavy attachments
- The network traffic is lower because you dont need to send these attachments to all people
- you dont get 5 edited versions back, you just have versions on 1 document
We all knew that right ?
Microsoft hasn’t really made a great contribution to this feature in Outlook or SharePoint: after putting the file online on SharePoint, you still have to right-click and copy the link, to paste it in your email. (unless you have really cool tools like Colligo)
Mainsoft has released their free soft called “Harmony”. Practically speaking: it adds a pane in your Outlook from which you can drag and drop files that are stored in your SharePoint.
The extra Harmony pane allows you to give credentials (windows authenticated or other) to access a certain SharePoint document library. When you want to add an attachment, simply take the file from the pane and drag/drop it in your email. The result is a link to the direct file.
Harmony also offers regular document library actions, like create a new file/folder or the possibility to upload a file (and check it in if required). This way you dont have to leave Outlook when you want to add a file, just do it via Outlook’s Harmony pane.
So this is a great addition to the SharePoint ecosphere, I cant believe this didn’t exist before..
Oh, did I mention it is free too ?