Martin White on the Intranet Focus Ltd blog created an Information Charter. This charter is to set a strategy from the directors to the employees on their commitment to ensure that information will be available.
The Board of Directors are committed to ensuring that
1) All our employees are confident that they can find the internal and external information they need to
make timely and effective business decisions that reduce corporate risk, ensure that strategic and operational objectives are achieved, and enable them to develop their careers within our company
2) Our employees can be certain that the information they find is the best and most current available.
3) Our employees know how to publish and circulate information so that it can be found by other employees as quickly as possible, and at any time in the future.
4) Our employees can take full advantage of the expertise and experience gained by past and current employees.
5) The roles and responsibilities of managers include ensuring that the information requirements of employees are addressed with an appropriate level of resource.
6) Our performance evaluation procedures encourage all employees to discuss with their manager the extent to which they either feel overwhelmed with information or are concerned that they do not have the information they need to carry out their work
Or the one from John Mancini on his digital landfill blog:
Can the employees in our organization…
1. Find the internal and external information they need to…
a. make effective business decisions that reduce organization risk;
b. enhance the achievement of strategic and organizational objectives; and
c. enable them to develop their careers
3. Trust and rely on the information they find to be the best and most current available;
4. Easily understand how and where to publish information so that it can be found by other employees at some point in the future; and
5. Easily take advantage of the skills and knowledge of others in the organization.