Information Architecture for key users: Great tips by Chris Poteet

August 4th, 2008 | Posted by Marijn in information | sharepoint

Chris Poteet shares some great tips on the EndUserSharePoint.com site:

*Expose the global navigation from the parent site(s) in your subsites. It will help to orient users in the application.

*When naming lists and libraries, use descriptive names that make sense to your audience. For instance, “Documents” isn’t a great name for a document library, because you have many document types.

*Develop a consistent naming convention for lists and libraries that can be enforced throughout the enterprise.

*Use columns to manage document information, not file names. End Users have a tendency to insert metadata into the name of the document.

*Instead of a name such as “2008-08-01-MeetingMinutes-ProductionTeam.docx”, create three columns that will hold the important information about the document: Date, Type of Document, Team.

*When using document workflow, insert a “Status” column .

*Use columns to query, organize, and present information.

*Leverage the Quick Launch bar. It is local navigation that you can control. Fill it with descriptive link titles and headings to aid navigation around your site..

*When creating/requesting a new site, make it a Publishing site (MOSS, only). A
Publishing Site allows the creation of many, individual web pages. These can be used to give a “dashboard-like” view into your content.

*Ask potential users try to navigate through your site and give you feedback on what you can change to make it easier.

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